A successful poster conveys a clear message
by high-impact visual information and a minimum of text.
Posters have become one of the most important vehicles for presenting
work at conferences. Poster sessions provide a wonderful forum to meet colleagues and
discuss scientific work on a person-to-person basis. Unfortunately, a fairly large number
of posters does not succeed in drawing significant attention. In this brochure we list
some of the most frequent mistakes that presenters make and we make some recommendations
for making efficient posters. A few nice examples are displayed at the EFCATS website.
At the end of a meeting a poster can be considered successful if it
conveyed a clear message to the visitors, and generated valuable comments to the
presenter. In order to achieve these goals, the poster needs to be crystal clear about the
objectives, the approach, the main results and the major conclusions of the work, and all
this preferably within the proper perspective of existing knowledge on the particular
subject.
Too many posters do not succeed in getting their message across. Here
are some of the main errors presenters make:
- Too much text
. At the last EUROPACAT meetings, roughly 65% of all posters had way
too much text on it. Posters containing 2000 words or more were no exception!
- Unclear structure. If key elements such as objectives, approach, conclusions, or
perspectives are missing, everyone who is not an insider on your subject will not
understand why your poster is relevant (and why he/she should spend time on it).
- Inappropriate
structure
. Many people blindly apply the standard structure of a written report,
thereby using their poster as a sort of miniature article, which almost automatically
leads to a lot of text. There is no standard structure for a poster.
- Poor figures
. Some figures may be real puzzles, with incomprehensible legends,
secret codes, small lettering, and cryptical captions, etc. Note that many spreadsheet and
data programs do not produce "reader friendly" graphics (see Figures 1 and 2).
- Information overload
. Many presenters overload their posters with too many data, and
greatly overestimate the time that the average visitor is willing to spend on the poster.
- No presenter present
. This is obviously a missed chance for valuable discussions.
Another frequent mistake is that presenters take a passive attitude and make no effort to
initiate discussions.
Figure 1. Spreadsheets often produce unsatisfactory figures,
particularly with respect to labeling. A good figure has labels on the curves and not in a
legend. Secret codes and jargon should be avoided as much as possible
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Figure 2. To understand the left figure one must read the caption; the right figure
explains itself.
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In seven
steps to an efficient poster
- The message of your poster.
Try to formulate the essence of what you want to present in a single sentence. Examples of
such sentences are:
- I want to convince the audience that my new catalyst is the best one for converting
methane into ethylene.
- Analyzing kinetic data on reaction x with our microkinetic model enables one to define
better processing conditions.
- The new ABC technique yields reliable surface areas of supported oxide catalysts
Use this sentence as a guide for selecting the data you need to include. You probably
won’t actually print this sentence in the poster but it helps you to make up your
mind and focus on what your poster is about.
- Introduction. Write a few sentences of introduction to identify the problem you
address, what is known about it, the objectives of your work and what your approach is to
investigate the problem. Use short sentences and keep this section as concise as possible.
Consider if complete sentences might be replaced by a bulleted list or by a graphic.
Results. Select the most pertinent results that support your
message. Remove everything that is not absolutely necessary. Think about attractive ways
to present the data in figures. Try to avoid tables as much as possible. Figures and
captions should be easy to read (see also Figures 4-6). Consider adding a brief conclusion
below every figure.
- Conclusion
. Write the conclusions in short, clear statements, preferably as a list.
Finish with an assessment of what you have achieved in relation to your objectives, and,
perhaps, what your future plans are.
- Attention getters
. How are you going to draw the people’s attention? An
attractive title serves as such to some extent, but is not enough. Select one of your most
important results, a photo, a scheme explaining the scientific background, a model or the
main conclusion, or whatever you consider as highlight of your presentation and give it a
prominent place on your poster, for example in the middle or at the beginning. This is
what the audience will see first. It should raise their interest and stimulate them to
read your poster.
- Layout.
Arrange all the parts of the poster around your attention getter. Add
headers if necessary to clarify the structure of your poster, and add everything else that
is needed, such as literature, acknowledgements. Ensure that author name(s) and
affiliation are on the poster.
- Review, revise, optimize.
Ask your co-authors and/or colleagues to comment on a
draft version of your poster. Assess very critically if the poster indeed conveys the
message you want.
A good poster enables the reader to grasp the message in a short time,
e.g. less than a minute. If he finds the subject of interest he will stay to learn about
the details, and discuss the work with the presenter. If you fail to get the reader’s
attention in a short time, he is likely to go on to the next poster, unless he really
wants to know about your work.
Back to: How To Give Successful Oral And Poster Presentations